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Group Calendar is an easy to install Outlook add on, which solves that problem effectively and flexibly.In addition to allowing group viewing of calendars, Group Calendar also allows you to create and edit appointments on behalf of others.In addition to checking people's schedules to organize meetings, you might also need to schedule resources, such as the conference room where you plan to hold the meeting, or the slide projector that you plan to use for a presentation.Before you can schedule a resource, your Microsoft Exchange Server administrator must create a mailbox account on the Exchange server, and you must be granted permission to schedule resources, along with any other associated resources.By default, the group calendar contains the details of all items shown, unless the owner of an item marked it private.
Another group schedule could contain all conference rooms in a building.
Plus, group calendar tools are a perfect solution for rapidly expanding projects or distributed workforces.
Up until now it was almost impossible to get a good overview of your coworker calendars and appointments integrated with Outlook.
In addition to the personal folders, Group Outlook allows Public Folders such as Contacts, Calendar, Notes, Tasks, Journals and Mail to be created.
These public folders are incredibly powerful and have numerous uses, eg: a shared contact folder acts as an incredibly efficient central address book, a shared calendar for resources like a conference room simplifies room booking.
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While viewing a group schedule, you can quickly schedule a meeting with or send e-mail to some or all of the group members.